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Style / Item Creation and Editing

  • STo start creating a new style in NetSuite:
    • Go to the Financial drop down menu, located on the ribbon at the top of the NetSuite

   

    • Next, navigate to List >> Items >> New
  • You will be at the New Item screen
    • Click on Inventory Item, located near the top of the list

  

  • You now are in the Style / Item creation screen

   

The first thing that needs to be determined before you start:

  • Does this item have Attributes?
  • Does this item need to be a Parent Item
    • Parent Item = Base Style that all Child Styles with attributes, are linked to
  • We will go over the process of creating Parent and Child Styles as we create a new item


Starting from the top of the page, fields that will be filled in, when creating a style

  • *Item Name/Number (REQUIRED)
    • This is the Style # in Celerant
  • Is Parent Item check box
    • This will determine if the item is a Parent Style or not
  • Display Name/Code (REQUIRED)
    • This is Description 1 in Celerant
  • UPC Code
    • If this is a parent item, you do not have to enter anything here
    • You can click the Auto-Generate UPC check box to automatically create a UPC for the item
    • You can also manually enter in a UPC here
  • Size
    • This is where you will select the size of a Child Item

      NOTE: ONLY SELECT SIZE IF YOU ARE CREATING A CHILD STYLE

      PARENT STYLE/ITEM DO NOT NEED ATTRIBUTES

  • Run
    • This will be the second size attribute
    • Used for pant sizes, etc.

    NOTE: ONLY SELECT RUN IF YOU ARE CREATING A CHILD STYLE

    PARENT STYLE/ITEM DO NOT NEED ATTRIBUTES

  • Vendor Color
    • Enter in the desired color attribute here

      NOTE: ONLY SELECT VENDOR COLOR IF YOU ARE CREATING A CHILD STYLE

      PARENT STYLE/ITEM DO NOT NEED ATTRIBUTES

      Vendor Color should have NO SPACES

      Replace spaces with UNDERSCORE ( _ )

      Ex) Heather Green = HTR_GREEN, Smokey Grey = SMOKEY_GREY

  • Vendor Color Code
    • Enter in the desired vendor color code here

      NOTE: ONLY SELECT VENDOR COLOR CODE IF YOU ARE CREATING A CHILD STYLE

      PARENT STYLE/ITEM DO NOT NEED ATTRIBUTES

      • Ex) Color: Cherry Noir
        • Vendor Color Code: CNR
  • Brand (REQUIRED)
    • You will select the brand that is associated with the item here
  • Unit Type (REQUIRED)
    • Determine if the item will be scanned and inventory as individual items (EACH) or by weight (WEIGHT)
    • Once you select either EACH or WEIGHT; Primary Stock Unit, Primary Purchase Unit, Primary Sale Unit, and Consumption Unit will fill in automatically
Purchasing/Inventory
    • Located toward the bottom of the screen, you will find a ribbon with options on it, this is the first option

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    • Purchase Price
      • This is where you will enter the Cost of the Item

        NOTE: ONLY SELECT PURCHASE PRICE IF YOU ARE CREATING A CHILD STYLE

        PARENT STYLE/ITEM DO NOT NEED COST OR RETAIL

    • Use Bins = Unchecked (Blank)
    • Track Landed Cost = Checked (Check mark in box)
    • Auto-Calculate Lead Time = Unchecked (Blank)
    • Auto-Calculate Reorder Point = Unchecked (Blank)
    • Auto-Calculate Preferred Stock Level = Unchecked (Blank)
    • Vendor (REQUIRED)
      • Enter your Vendor associated with the item here
      • You will need to check the box for Preferred vendor (shown below)

Merchandise Hierarchy
    • Choose the hierarchy path that the item will be in (REQUIRED)
      • Ex) Graphics / Tshirts / Tees
      • Select Included in Version (See Below)

Sales / Pricing
    • Located toward the bottom of the screen, you will find a ribbon with options on it, this is the fourth option
    • At the very bottom of the screen, you will find a matrix to enter your Retail Pricing in
      • Selling Price (Base Price)
        • Enter your Retail Price here
      • First Price, Suggested Price should also be field in as well
      • Online Price

        PARENT STYLE/ITEM DO NOT NEED COST OR RETAIL

        NOTE: ONLY ENTER IN SELLING PRICE, FIRST PRICE, SUGGESTED PRICE IF YOU ARE CREATING A CHILD STYLE

Accounting
    • Located toward the bottom of the screen, you will find a ribbon with options on it, this is the fifth option
    • *Income Account (REQUIRED)
      • 4101 OWNED SALES
    • *COGS Account (REQUIRED)
      • 1610 CRT COGS – MERCHADISE
    • *Asset Account (REQUIRED)
      • Select one of the three options
        • 1310 PURCHASES – MERCHANDISE
          • For most items
        • 1330 PURCHASES – GROCERIES
          • This will be for Grocery Items
        • 1340 PURCHASES – CANDY
          • This will be for Candy Items
        • *Tax Schedule (REQUIRED)
          • Select either Non-Taxable
Custom
    • Located toward the bottom of the screen, you will find a ribbon with options on it, this is the ninth option
      • This is where most of your other information will go
    • Avatax Tax Code (REQUIRED)
    • Description 2
    • Buyer – OF2
    • Gender – OF3
    • Order Cycle – OF4
    • Technical Features – OF8
    • Special Season – OF9
    • Misc – OF10
      • This is now Collections – OF10 in Celerant
    • Origin – OF11
    • Web Pricing – OF15
    • Vendor Description – OF19
    • Vendor Code – OF20
    • Ticket Printer (REQUIRED)
      • You will select the printer for tags
      • A = Miscellaneous Sticker Tags
      • B = Hard Tag (Hang Tag)
    • Season – OF1 (REQUIRED)
    • Vendor Style (REQUIRED)
      • Copy the Item Name/Number here
        • Note: Use the Parent style here if this is a Child Style
    • MH DEPT
      • Note: You will not have to enter anything here if you selected the Merchadise Hierarchy
      • Type in Department
        • Fashion1, Merc1, Graphics, ODHG, etc
    • MH TYP
      • Note: You will not have to enter anything here if you selected the Merchadise Hierarchy
      • Enter in Sub-department
        • Ex) Graphics >> Collegiate
          • Collegiate is the Sub-department
    • MH SUBTYP_1
      • Note: You will not have to enter anything here if you selected the Merchadise Hierarchy
      • Enter in Category of Sub-department
        • Ex) Graphics >> Collegiate >> Clothing
          • Clothing is the SUBTYP_1
    • Include / Exclude From NSPB
      • Select Include if this is an item that will be bought again
      • Select Exclude if this is an item that is a ONE TIME / ONE OFF purchase
  • You have now entered in all of the necessary information for the item, click Save, located at the top or bottom of the page
  • You can now click Edit and change any information that you need to from the item screen
  • You can create Child Styles/Items using the Actions drop down menu and selecting Make Copy

        

  •  There are some fields that will need to be re-entered when making a copy
    • Ex) Item Name/Number and Display Name/Code
    • You will need to change the Item Name/Number to have the attributes you wish to have associated with the item
      • Ex) BJ_TESTITEM_GRAPHICTEE_MK6-GREY-S

        MAKE SURE TO USE – (DASH) WHEN DENOTING THE COLOR AND SIZE OF THE ITEM IN THE ITEM NAME

  • Make sure that Is Parent Item is not checked

·         Subitem of

o   Select the Parent Item that you wish to associate with this new Child Style

·         Select Size

o   If needed

·         Enter in Vendor Color

o   If needed

·         Purchasing/Inventory

o   Located toward the bottom of the screen, you will find a ribbon with options on it, this is the first option

o   Purchase Price

§  This will be the cost of the item

·         Sales / Pricing

o   Located toward the bottom of the screen, you will find a ribbon with options on it, this is the fourth option

o   Price Levels

§  Located at the very bottom of the screen

o   Selling Price (Base Price)

o   First Price

o   Suggested Price



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